In the project management process, it looks necessary to shape and streamline the project scope. The project scope is detailed concerning the features or functions of the project product or outcomes. The project management has to infer the necessary information to start the project. It can be said that the project scope is an indispensable part of the whole project, as it sets the foundation to get things in the favor. The project scope always requires a thorough analysis to assess or examine the needs of critical stakeholders. Based on the needs and wants of stakeholders, the scope statement can be developed and communicated. The project manager has a vital role in this context, as he has to create value for its stakeholders. In the present project management process, making some changes in the scope can be an additional need to complete the project and gain expected outcomes. The project scope change may lead to changes in all-important project activities and the roles of stakeholders. For instance, when it comes to any change in the project scope, the project budget change is always mandatory (Fageha & Aibinu, 2016).
In this particular case, the project scope can be changed by changing the initial site work. For instance, a possible change is the installation of a storm drain, and of course, due to a change in the timeline, the schedule will also be changed. Due to new information and trends in the particular project, the change in features or functions of the outcomes is apparent. Interestingly, the change in the scope statement will also affect the planning process. In planning and execution activities, the company has to make some changes that are streamlined in the changed project scope. It can be said that the project scope may vary due to the evolvement of the project with the passage of time.
When changing the project scope in the project management process, the project manager’s role is evident, as it creates the urgency to make some changes in the project scope. From initial site work to project closeout, the project manager knows or understands how much change is to be directed. Communicating the variances with all critical stakeholders from initial site work to project closeout is the right approach to make project stakeholders change agents.
One of the main intentions that the project manager can portray is to create a positive impact on stakeholders in terms of behavior. If the project manager wants to achieve something by changing the project scope, it must be communicated to stakeholders. When changing the project scope, the role of communication is always critical, as it is the only source to depict varying tasks and objectives. Getting better outcomes after changing the scope through evaluating the communication process is an incredible approach, as ultimately, it can justify the need and impact of the scope change. Finally, it can be said that any change in the project scope can change the project outcomes, and the manager and all project stakeholders must be aware of it (Harrington & McNellis, 2006).
References
Fageha, M. K., & Aibinu, A. A. (2016). Identifying stakeholders’ involvement that enhances project scope definition completeness in Saudi Arabian public building projects. Built Environment Project and Asset Management, 6 (1), 6-29.
Harrington, H. J., & McNellis, T. (2006). Project Management Excellence: The Art of Excelling in Project Management. Paton Professional.
