PROJ6003 Project Execution and Control: Assessment 1: Change Management: Discussion Forum
Managing Project Changes
Why is change management a necessary component of project management? Consider the given case study, (The Lyle Construction Project) critically analyze, and identify key issues that could lead to any necessary changes in the project. What processes or strategies do you think would work best to perform the identified change requests from the case study?
Change management is a necessary component of project management. In different products, some issues may occur due to various causes. Some things may emerge out of a systematic way, and it creates problems for project management. For Instance, in the Lyle construction project, lack of a systematic approach to do things created issues. Project management lacked integrity, effective communication, reliable scheduling, and efficiency. Thus, based on these issues, the management of the project has to make some changes to enable project stability and sustainability (IntroBooks, 2019).
One of the prominent issues in the project process was lack of integrity. It is a fact that project stakeholders, including managers, supervisors, and engineers, contained different thoughts or reservations. The collaboration was a big issue in the project process, which caused the project delay. The case study revealed Don Jung, the project manager, failed to depict a cooperative attitude between him and different functional managers. Lack of interaction with managers was a big problem, and it could turn into a project disaster. Also, the communication process in the project process was not sufficient. Engineers in different departments were receiving different instructions, which created confusion. The project manager thought that he could not put anything on the paper, as they had to complete the project on time. Consequently, along with imperfect communication processes, everyone was in a hurry. Another issue in this mega project was the inadequate procedure of the project, especially in the procurement department. The procurement head also claimed that things are going beyond the expectations and standards of the procurement department. Project stakeholders were wasting time on different meetings, and the scope of the project was in jeopardy, as competitors were moving fast in similar mega construction.
After critically analyzing and identifying business, the need for the change management process can be highlighted (Carr, 2014). For Instance, the best way to eliminate or reduce these issues is to change the current structure of the project. The management of the company has to replace the traditional project structure with the agile methodology. Each task is to be evaluated in Lyly production in terms of time and cost. Project stakeholders, along with technical skills and experience, must be trained as well to enhance effective communication. Nevertheless, internally, project stakeholders, especially engineers, supervisors, and managers, depicted some change requests. The best way to perform these change requests is to adapt an appropriate change model. For Instance, instead of taking drastic steps in the change management process, the management has to demonstrate tiny steps to get expected outcomes. First, it has to unfreeze the project process for a while to create urgency and communicate the vision. The project management has to stop or reduce project activities, as these cannot be sustained with the old system. In the change process, these change requests are to be entertained. After applying new systems regarding procurement and communication, project management should refreeze the whole system. Evaluation and monitoring are critical, even after the change, to identify issues and make further changes. Insights, derived from the case study, helped to streamline the need for change management, and the project managers must be up to it.
References
Carr, E., 2014. Practical Change Management for IT Projects. 1st ed. Packt Publishing Ltd.
IntroBooks, 2019. Project Change Management. 1st ed. Can Akdeniz.
